All doctoral students must follow the steps outlined below. As of April 2020, some departments are using DocuSign for the forms linked below. You may want to check with your department.

  1. Complete a Dissertation/Doctoral Project Proposal (MS Word). This form should be submitted during the first semester of Thesis Research.
    • This form must be signed by you and signed and approved by your advisor, committee, and Director of Graduate Studies.
    • If required, ensure that you have an IRB approval number. Consult the IRB website for additional information and forms.
    • After the form is fully completed with all signatures, submit it to the Office of Graduate Student Services at gradstudentservices@georgetown.edu.
  2. Once your proposal has been approved by your advisor, committee, and Director of Graduate Studies, you may proceed with writing your dissertation.
  3. At least one week prior to your defense date, submit the Doctoral Dissertation/Project Reviewers Report, (MSWord) (PDF) signed by your committee and advisor. At the same time, email your dissertation title and abstract to gradstudentservices@georgetown.edu.  ❖ If you will need a letter confirming completion of degree requirements for an employer, alert gradstudentservices@georgetown.edu along with the deadline. The letter can be written after formatting review is complete.
  4. Follow your program’s policies and procedures for defending your dissertation.
  5. After you have defended and completed any other steps required by your program, submit the Cover Sheet, (MSWord) (PDF) with all the appropriate signatures to the Office of Graduate Student Services at gradstudentservices@georgetown.edu.
  6. Submit an Electronic Thesis, Doctoral Project & Dissertation Release Form (MSWord) (PDF) to the Office of Graduate Student Services at gradstudentservices@georgetown.edu.
  7. Consult the Guidelines for Dissertation, Doctoral Project and Thesis Writers before uploading your dissertation/doctoral project.
  8. Create a profile and upload the PDF of your dissertation or Doctoral Project to the ProQuest site for formatting review by the Graduate School.
    • The Library has created a very informative series of short videos about the choices you must make on the ProQuest site.
  9. You will receive an email address etdadministrator@proquest.com detailing the required formatting edits–there could be five or forty-five. Complete the edits and upload the new version of the PDF. There will likely be more than one round of edits. The best approach to streamlining the review process is to read the Guidelines formatting document, linked from step 4 above, and modify to your document accordingly before uploading it.
  10. These edits Must be completed and the dissertation or doctoral project accepted by the Graduate School by the following dates for each graduation month. If it is not, your dissertation will not be accepted and you will not be eligible to graduate in that month.
    • August 2021: the deadline to upload your dissertation or doctoral project to the ProQuest site is August 17, 2021. PDFs uploaded after this date cannot be guaranteed to be reviewed and accepted in time for August graduation. All above steps must be completed and your dissertation or doctoral project accepted by the Graduate School by close of business on August 20, 2021.
    • December 2021: the deadline to upload your dissertation or doctoral project to the ProQuest site is December 10, 2021. PDFs uploaded after this date cannot be guaranteed to be reviewed and accepted in time for December graduation. All above steps must be completed and your dissertation or doctoral project accepted by the Graduate School by close of business on December 17, 2021.
    • May 2021: the deadline to upload your dissertation or doctoral project is April 28, 2021. PDFs uploaded to the ProQuest site after this date cannot be guaranteed to be reviewed and accepted in time for May graduation. All above steps must be completed and your dissertation or doctoral project accepted by the Graduate School by close of business on May 7, 2021.
  11. Submit the Survey of Earned Doctorates online at: https://sed-ncses.org/GradDateRouter.aspx. NSF requires the survey from PhD students only. DNP and DNAP students should not complete the survey.
    • Enter your name, graduation date, institution and email address to register for the survey.
    • Clicking on Submit will bring you directly into the survey.
    • A PIN and password will be emailed to you in case you are not able to finish the survey in one session.