The Graduate School of Arts & Sciences
The Graduate School of Arts & Sciences

Submission of Dissertation or Doctoral Project

All doctoral students must follow the steps outlined below. Many departments are using DocuSign for the forms linked below. Check with your department before beginning a form.

Dissertation/Doctoral Project Proposal Form

  1. Complete a Dissertation/Doctoral Project Proposal (MS Word). This form should be submitted during the first semester of Thesis Research.
    • This form must be signed by you and signed and approved by your advisor, committee and Director of Graduate Studies.
    • If required, ensure that you have an IRB approval number. Consult the IRB website for additional information and forms.
    • After the form is fully completed with all signatures, submit it to the Academic Affairs team in the Graduate School Dean’s Office at gradstudentservices@georgetown.edu.
  2. Once your proposal has been approved by your advisor, committee and Director of Graduate Studies, you may proceed with writing your dissertation.

Pre-Defense Forms

  1. At least one week prior to your defense date, submit the Doctoral Dissertation/Project Reviewers Report (MS Word) (PDF) signed by your committee and advisor. At the same time, email your dissertation title and abstract to gradstudentservices@georgetown.edu.
  2. If you will need a letter confirming completion of degree requirements for an employer, alert gradstudentservices@georgetown.edu along with the deadline. The letter can be written after formatting review is complete.
  3. Follow your program’s policies and procedures for defending your dissertation.

Post-Defense Forms

  1. After you have defended and completed any other steps required by your program, submit the Cover Sheet (MS Word) (PDF) with all the appropriate signatures to the Academic Affairs team in the Graduate School Dean’s Office at gradstudentservices@georgetown.edu
  2. Submit an Electronic Thesis, Doctoral Project and Dissertation Release Form (MSWord) (PDF) to the Academic Affairs team in the Graduate School Dean’s Office at gradstudentservices@georgetown.edu.
  3. Consult the Guidelines for Dissertation, Doctoral Project and Thesis Writers formatting requirements document before uploading your dissertation/doctoral project.

ProQuest Submission Process

  1. Create a profile and upload the PDF of your dissertation or doctoral project to the ProQuest site for formatting review by the Graduate School. The Library has information about uploading Dissertations, Doctoral Projects, and Theses into ProQuest.
  2. You will receive an email from an email address (etdadministrator@proquest.com) detailing the required formatting edits. Complete the edits and upload the new version of the PDF. There will likely be more than one round of edits. The best approach to streamlining the review process is to read the guidelines formatting document and then modify your document accordingly before uploading it.
  3. These edits must be completed and the dissertation or doctoral project accepted by the Graduate School by the following dates for each graduation month. If it is not, your dissertation will not be accepted and you will not be eligible to graduate in that month.

Deadlines

Deadline dates for each graduation term:

Ph.D. Survey

Submit the Survey of Earned Doctorates online. The NSF requires the survey from Ph.D. students only. DNP and DNAP students should not complete the survey.

  1. Enter your name, graduation date, institution and email address to register for the survey
  2. Clicking on Submit will bring you directly into the survey
  3. A PIN and password will be emailed to you in case you are not able to finish the survey in one session