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Information for Staff Volunteers
MEMORANDUM
DATE: Spring 2008
TO: Department Chairs, Directors of Graduate Studies, and Academic Administrators
FROM: James Schaefer, Associate Dean
RE: Information & Request for Volunteers for the Spring 2008 Graduate Commencement Ceremony
The purpose of this memo is to seek your help in identifying both faculty and staff volunteers to participate in and assist us with the Graduate School Commencement Ceremony.
A. The ceremony
The ceremony will be held on Friday, May 16, 2008 in McDonough Arena . Students will begin assembling at 1:10 p.m., faculty at 1:40; the academic procession will begin at exactly 2:10. Specific information is posted on the Graduate School Commencment website: www.georgetown.edu/grad/graduation.cfm
During the ceremony, the names of all attending master's and doctoral candidates will be read and each graduate will cross the stage to be congratulated by President DeGioia and Dean Barbari.
B. E-mailings to students and faculty
Information for graduate students is posted to the GSAS Commencement website. The Graduate School will send instructions via email to all students who have applied to graduate in May 2008, and to all students who graduated between July 2007 and April 2008 and who indicated their intention to attend the May Commencement ceremony. Copies will be forwarded to you via email.
The ceremony information for faculty is also posted to the GSAS Commencement website and will be sent via email to all graduate faculty inviting them to participate in the academic procession and asking for confirmation of their attendance by return email. (You should receive a copy of that memo.) If there are faculty in your department who do not regularly use their email, please print a copy of that memo and place it in their mail box.
Your assistance in encouraging both student and graduate faculty participation will be greatly appreciated.
C. Call for faculty and staff volunteers
A successful ceremony requires help from all of our departments and programs. Listed below are a series of tasks for which we need assistance. Please identify faculty and staff from your department who will be able to help. There is a Staff Volunteer Response Form at the end of this document. Please follow the instructions to complete the form and respond by Friday, April 18, 2008.
If you or your program faculty wish to march in the academic procession and sit onstage during the Graduate School Commencement Ceremony please refer to the Information for Faculty. You may also wish to assist in the ceremony by reading the names for master's candidates or hooding either master's or doctoral degree candidates. If you wish to participate in the ceremony and assist with ceremony activities, please see the Faculty Response Form.
If you do not plan to march in the academic procession and participate onstage during the Graduate School Commencement Ceremony, we need faculty and staff volunteers to help in two areas:
- Assembling candidates for the academic procession. Everything else in the ceremony depends on the candidates processing in the proper order. We need at least one staff or faculty member from every graduate department or program, and two or more from our large programs. Faculty who plan to participate in the academic procession cannot also assemble students, as that would require them to be in two places at once. These staff and faculty will be asked to report to their assigned location at about 12:30, and will be free by 3:00. Specific instructions will be provided later.
- Distributing diplomas Immediately after the commencement ceremony. We will distribute diplomas at the Dean's Reception in Leo J. O'Donovan Hall. We need at least two faculty volunteers to assist us in this task. Faculty who participated in the academic procession can assist in this task!
The Staff Volunteer Reply Form may be completed using one of three mechanisms:
Please return this response form by Friday, April 18, 2008.
Please DO NOT reply via campus mail!
Thank you.
OTHER USEFUL LINKS
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Commencement 2008