Date	Activity
120 days prior to expiration	The PI and the Service Center should review grant activity to determine if a no-cost extension is needed.
90 days prior to expiration	The PI and the Service Center should begin reviewing award to make sure that all transactions are allowable, allocable, reasonable, consistent and timely. We should review the contract/agreement to determine the required closeout documentation, to familiarize ourselves with specific reporting requirements and to determine expenditures requiring pre-approval from the Sponsor and unallowable costs.
30 to 90 days prior to expiration	The PI and the Service Center should continue to closely monitor grant activity to ensure that all appropriate costs are captured. The Service Center will manually calculate the fringe and indirect costs to ensure that these costs are correct.
30 days prior to expiration	The PI and the Service Center should download the Award Close-Out Checklist and use it as a guide for closing the award. Each item on the checklist should be addressed and completed.
1 to 30 days prior to expiration	The PI and the Service Center should closely monitor grant activity to ensure that all transactions are applied before the award expires.
Award Expired
0 to 15 days after expiration	The PI should notify the Service Center if any transaction that actually occurred during the period of performance has not posted. The service Center will work on resolving this issue and will prepare the appropriate memo-to-file explaining that the costs actually occurred within the period of performance.
15 to 30 days after expiration	The PI and the Service Center will review all transactions on the award and prepare any needed adjustments. The Service Center will remove any overdraft to the PI’s IDC rebate account or research fund.
30 days after expiration	SAO will prepare the Final Financial Worksheet and send it to the PI and the Service Center.
30 to 45 days after expiration	The Service Center will modify and correct the Final Financial Worksheet, have the PI approve and sign it, and return it via fax and campus mail to SAO. The PI will submit any technical progress reports to SAO/Sponsor, depending on the language in the award.
45 to 60 days after expiration	SAO will inactivate the grant’s RX account to prevent any additional transactions.
After 60 days	SAO will submit the final invoice to the Sponsor and once the final payment is received will formally close the award.