EXECUTIVE COMMITTEE OF GRADUATE STUDIES
              (excerpted from the Constitution of the Graduate School)

The Executive Committee of Graduate Studies (“Executive Committee”) is the principal policy-making body for graduate programs.

A. Responsibilities

1. Oversees the academic quality of graduate programs. In particular, the Executive Committee:

a. Establishes guidelines for the external and internal reviews of existing graduate programs. The Dean shall be responsible for implementing these reviews at regularintervals (§ I.B.5).  The outcomes of these reviews may be used for the potentialtermination of poorly performing programs but only with approval of the Executive Committee.  If the review of a department or program reveals serious problems, the Executive Committee shall conduct its own review, following its established guidelines.The Dean, the Provost, the Executive Vice President for Health Sciences, or the Executive Committee may determine that a particular program should be reviewed at some time other than on the occasion of a scheduled periodic review.  Thus, the Executive Committee shall examine the program. If necessary, the Executive Committee can call for an ad-hoc external review (i.e., one before to the next regularly scheduled review).

b. Reviews proposals for new programs or significant alterations of existing programs,and either accepts or rejects the proposals.  The Executive Committee shall establish guidelines for the review of proposals.

2. Approves any major modifications to the Graduate Bulletin, which sets the rules and regulations governing graduate programs. The Dean may make minor modifications, such as clarifications of the text, without the approval of the Executive Committee.

3. Meets with the University Librarian and the Medical Center Librarian, to discuss programs, initiatives, or concerns relevant to graduate programs or to research at the university.

B. Membership

1. The Dean shall call at least one meeting of the Executive Committee each month of the academic year.

2. The Dean shall normally set the meeting agenda. Any member of the Executive Committee may place an item on the agenda to be considered no later than the meeting following placement of the agenda item.

3. Special meetings may be called at the request of one of the following: the President, the Provost, the Executive Vice President for Health Sciences, the Dean, or any three members of the Executive Committee.

4. Ten members of the Executive Committee shall constitute a quorum.

5. A simple majority of all voting members present shall be required to adopt all motions except amendments to this Constitution.

6. All meetings shall be conducted according to Robert's Rules of Order, Newly Revised.

7. Minutes shall be approved at the next meeting of the Executive Committee.  They should be available to the faculty of the Main Campus, the Basic Sciences at the Medical Center, the School of Nursing and Health Studies, and the deans responsible for graduate programs.

C. Meetings

1. The Dean shall call at least one meeting of the Executive Committee each month of the academic year.

2. The Dean shall normally set the meeting agenda. Any member of the Executive Committee may place an item on the agenda to be considered no later than the meeting following placement of the agenda item.

3. Special meetings may be called at the request of one of the following: the President, the Provost, the Executive Vice President for Health Sciences, the Dean, or any three members of the Executive Committee.

4. Ten members of the Executive Committee shall constitute a quorum.

5. A simple majority of all voting members present shall be required to adopt all motions except amendments to this Constitution.

6. All meetings shall be conducted according to Robert's Rules of Order, Newly Revised.

7. Minutes shall be approved at the next meeting of the Executive Committee. They should be available to the faculty of the Main Campus, the Basic Sciences at the Medical Center, the School of Nursing and Health Studies, and the deans responsible for graduate programs.

D. Subcommittees

The Dean may create ad-hoc subcommittees of the Executive Committee to develop and formulate recommendations on issues of concern to the graduate programs.

 


MEETING HISTORY / SUMMARIES

A history of topics covered each academic year is available to the university community here. This site includes information regarding:

  • Programs approved
  • Policies and procedures approved
  • Program reviews
  • Department reviews
  • Other major themes and discussions for the year

A copy of meeting minutes of the Executive Committee of Graduate Studies are available to university faculty and appointed staff upon request. Please send an email to graddean@georgetown.edu for assistance.